Office Manager

ANVLHR & Office Administration 3-5 Years

Job Description

What we do:
Anvl is a next-generation workforce safety solution born out of High Alpha Studio. Our mission is to help companies ensure their workforce makes it home safely at the end of each day. We provide software solutions that help keep those workers safe while they tackle dangerous and hazardous jobs. Anvl technology captures and synthesizes environmental, process and sensor data to intervene at the point of risk and deliver a targeted safety experience.

What you will do:
As Office Manager, you will be responsible to ensure a best-in-class employee and customer experience at Anvl. Your role will range in responsibilities from executive support, to administrative, to operational in nature. More specifically:
Welcoming and office impression:
Welcome and direct visitors, serve as the “first impression” for Anvl
Maintain all work and office space to ensure it remains clean, orderly, safe, and welcoming to both guests and the Anvl team
High priority office related tasks:
Communicate office and building issues to property management and ensure these are resolved or a mitigation plan is in place until resolved.
Quickly solve any office-related urgent needs
Identify, solve, and communicate office connectivity and technology-related issues
Place and receive catering orders and pick-up meal/drink orders as needed
Sales and Marketing Events: coordinate setup, teardown and catering
Must be agile and able to lift heavy boxes (40lbs and under) as needed
Operations support:
Create and send team updates as needed
Support CEO with executive administration duties as agreed upon such as calendar management, travel planning and support, meeting coordination and documentation.
Support Anvl culture by identifying meaningful and/or fun elements for team engagement, plan events, activities and small touches to help hone in on the team culture, cultivate it and support it.
Support Anvl Leadership team on special projects
General Office Support:
Support guests and the Anvl team - answer office-related inquiries, assist with accept ownership when office-related projects arise, anticipate and address needs.
Maintain supplies by creating and maintaining inventory system - anticipate requirements, place and expedite orders, log receipts, stock items and deliver supplies to workstations
Maintain office equipment and appliances - complete and schedule preventative maintenance, troubleshoot failures, call for repairs, monitor equipment operation
Maintain office vendor relationships for equipment and supply needs and secure best options and pricing on services
Manage incoming and outgoing mail & packages daily - deliver mail to the appropriate personnel
Communicate with property management and vendors as needed for routine requests
Know and ensure Anvl adheres to the office lease agreements and terms related to building and property use
Own and maintain office security and access (keys, badges/fobs)
Own and manage emergency action plan for the office in collaboration with the building/property management, own process for an emergency communication and ensure everyone is trained on the process.

What you will need:
At least 2 years of experience as an office manager, executive assistant, or similar role
Experience in Gsuite or Outlook for scheduling and email management
A passion for working with people and creating an excellent office experience
Positive, highly service oriented demeanor
Excellent interpersonal, verbal, and written skills
Extremely organized and detail oriented
Creative problem solving skills with a “no task is too big or small” attitude
Ability to prioritize and multitask
Flexibility and adaptability are essential
Professionalism and discretion throughout all interactions with coworkers, customers, vendors, and the community
If you have a strong work ethic and desire to support Anvl’s growing team we want to hear from you!

Posted On

July 8, 2019