Administrative Assistant

DB ServicesOther 0-2 Years

Job Description

Are you someone who thrives in a fast-paced team environment and takes pride in accomplishing tasks to help reduce the administrative burden for senior management? Are you organized and detailed in your approach? Do you enjoy working with technology and interfacing with clients as well as internal staff?

We are looking for a person who is motivated, energetic, and who considers no task too small to perform. Are you the one to help us maintain excellence as we continue our exciting growth pattern? If so, we want to hear from you!

Job Duties:
• Developing (through training provided) proficiency in FileMaker product line
• Working closely with CEO and other Admin staff to move tasks forward
• Working with software tools daily
• Posting on social media 2x a week
• Answering/screening inbound calls
• Preparing/sending proposals
• Invoicing customers and taking payments over the phone as needed
• Following up on past due invoices
• Sending forms to customers as requested such as billing ACH, W-9, Certification of Insurance, bid forms.
• Sending items as part of our customer recognition program
• Ordering and picking up lunch daily for office staff
• Organizing employee Workiversary responses
• Event planning for staff functions
• Scheduling trainings both external and internal
• Scheduling internal meetings with staff
• Sending reminder emails for meetings scheduled
• Assisting with new employee onboarding process
• Assisting with PTO process
• Purchasing office supplies
• Processing primary supplier related invoices and payments
• Regularly communicating in writing tasks accomplished

Job Requirements:
• High school diploma required, bachelor’s degree preferred
• Minimum of 1 year experience as an Administrative Assistant or equivalent
• Ability to type a minimum of 50 words per minute
• Excellent communication skills
• Strong organizational skills and dedication to completing tasks in a timely manner
• Proficiency in Microsoft Word, PowerPoint, and Excel
• Familiarity with Mac is a plus
• Detail oriented and comfortable working in a fast-paced office environment

Posted On

April 1, 2019