Secretary (Office Automation)

Job Description

Duties
Serve as the secretary performing administrative and clerical duties in support of the Director of Security Cooperation Accounting and Foreign Military Sales (FMS).

Keep supervisor's calendar and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval.

Obtains and loads reading materials, briefings, and information to shared drive in advance of daily meetings. Make travel arrangements in Defense Travel System (DTS) (travel system), changes and reservations.

Draft non-technical correspondence on topics such as, office procedures, requests for information, and the handling of Congressional or other sensitive matters based on knowledge of unwritten policies, precedents, and practices.

Receive requests, determine nature of request, and refer only those contacts needing staff attention. Route calls and visitors based upon knowledge of programs and operations.

Read and process incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally.

May 16, 2023