Administrative Assistant

Franciscan Alliance Information ServicesHR & Office Administration 3-5 Years

Job Description

WHAT WE NEED

A multi-tasker extraordinaire

WHO WE ARE LOOKING FOR

Behind every good manager is a superior administrative assistant – the person who really gets things done. The person who responds to calls, edits correspondence, schedules meetings and updates office records - all before noon. We know your skills are in high demand in many offices but when you work with Franciscan Health you’ll go home each day knowing that you played a part in providing exceptional health care.

Are you good at following directions? Do you have great MS Office skills and an equally pleasant phone style? Do you love creating schedules, planning meetings, updating records and handling correspondence? If you are dependable, organized and looking for a great place to call your career home, we’re looking for you.

WHAT YOU WILL DO

Prepares electronic documents in all Microsoft Office Suite of products.
Maintains all front office functions: guest services, badge administration, mail, copying, document prep, daily deposit and faxing.
Provides direct support to specified managers and directors level, providing calendaring, mail sorting, filing, and other adhoc administrative support.
Responsible for all travel reservations for car, flight and hotel.
Maintains stock of all vending, kitchen and office supplies.
Prepares and ships all outgoing packages.
Maintains Information Services information phone list.
Coordinates internal event planning for on-site and off-site events.
Maintains and stores all Information Services correspondence (implementation memos, letters, minutes, etc.) and designs efficient systems of storage.
Provides catering for internal meetings as needed.
Coordinates videoconference bridges for Franciscan Alliance organization.
Makes appointments, provides typing and filing services, and responds to adhoc support requests to support finance and human resources.
Creates and maintains standard operating processes that are user friendly and efficient.
WHAT IT TAKES TO SUCCEED

Requires technical and business knowledge in multiple disciplines/processes.
Requires an Associates degree in related field or equivalent combination of education and experience.
Must be well versed in MS outlook, excel, word and power point.
Must be able to take minimal instruction and develop end results.
Strong customer service skills.
Proficient computer skills.
Professional telephone etiquette.
Ability to interact with others in a calm, friendly and caring manner.
Active listening skills and empathy toward others.
High attention to detail.
Strong organizational and analytical skills.
Follow well-defined instructions and comply with regulations, standards and procedures.
Ability to multi-task in a fast-paced environment.
Maintain confidentiality of sensitive information.

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Posted On

February 28, 2019