Administrative Assistant III

Indiana State UniversityHR & Office Administration 3-5 Years

Job Description

Under general supervision, provides moderately complex administrative support activities to Hulman Memorial Student Union (HMSU), Office of Campus Life (CL), and Office of Fraternity & Sorority Life (FSL). Manage closely with each director the current operating budgets, student employment processes, and day-to-day operations including scheduling, service and maintenance orders, and internal and external communications. Perform special projects for HMSU, CL, and FSL. Assist HMSU, CL, and FSL with managing budget related activities including accounts payable/ receivable and payroll records. Manage student employee payroll processes and assist with hiring, training, and evaluation of student employees, including position posting, review of applicants, verification of eligibility to hire, new student employee orientation, and career readiness certification. Reviews, approves, and processes student employment payroll. Reviews all daily reports from HMSU and communicates with appropriate users. Processes requests from HMSU building occupants for custodial service and maintenance repairs. Coordinates with HMSU Operations Manager on submitting work orders to Facilities Management. Schedules appointments, meetings, and travel as needed for HMSU, CL, and FSL. Prepares and proofreads correspondence, reports, and other documents. Generates policy and training documents as directed. Creates statistical reports based on data collected by HMSU. Organizes and maintains paper and electronic filling systems. Assist with key inventory and dispersal/collection. Orders equipment, services, and supplies needed by the department. Performs other duties as assigned.

Required Education: High School diploma or GED

Required Experience: 5-6 years

Indiana State University is an Equal Opportunity/Affirmative Action employer. All are encouraged to apply including women, minorities, individuals with disabilities, and protected veterans.

Posted On

November 18, 2021