Office Manager/Executive Assistant

ZyloHR & Office Administration 3-5 Years

Job Description

SaaS changed the way software is purchased. Zylo is changing the way software is managed. Zylo is defining a new category of software management, and we believe that’s a pretty awesome opportunity. We want you to share our vision of unlocking the power of SaaS by helping organizations discover, manage, measure and secure their SaaS applications.


As Office Manager/Executive Assistant, you will help ensure a best-in-class employee and customer experience at Zylo. Your role will range in responsibilities from administrative, to financial, to operational in nature. You will help the executive team operate efficiently and productively. You have a natural passion to continually improve the office culture and environment while maintaining a mentality that no task is too small.

What you will do:

Support Zylo’s CEO with meeting and calendar coordination,
Support Zylo’s executive team with meeting planning, including coordination, materials, and action item/deadline tracking and follow-up
Assist with all office visitors including candidates for onsite interviews.
Travel assistance including booking flights, hotels and other travel, within policy and budget.
Facilities management and assistance including landlord relationship, work-orders and maintenance requests. Help with coordination of office events and meetings, etc - logistics, execution, food ordering and clean-up.
Ensure the office is adequately resourced and stocked, including managing Zylo’s insatiable need for snacks and office supplies (budget, order, manage stock, within policy and budget, etc.)
Ensure office cleanliness and tidy environment including pre-meeting conference room prep, coordinate and execute recycling program, etc.
Other duties as assigned - there will be others!
What we need:

At least 5 years work experience and 2 years of experience as an office manager or similar role
At least 3 years supporting executive-level professionals
Experience working in Google products such as Gmail, Drive, Docs, Sheets and Slides
A passion for working with people and creating an excellent office experience
Flexibility and adaptability are essential
We are currently operating remotely, but this position does require ability to be physically present at our Indy office five days per week once we return.
Professionalism and discretion throughout all interactions with coworkers, customers, vendors, and the community
Strong attention to detail
Preferred experience: experience in budgeting, expenses, and/or accounting
Zylo is an equal opportunity employer, and we value diversity at our company. We don’t discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Posted On

May 20, 2021