At SEP, we don’t just build exceptional software — we build an exceptional workplace.  As the Exceptional Employer of the Year and one of Indiana’s Best Places to Work, we’ve crafted a culture where people feel valued, supported, and empowered.  Now, we’re looking for an Office Administrator who will be at the heart of it all — keeping our office running smoothly, creating positive experiences for employees and guests, and making sure every detail contributes to the environment that makes SEP stand out.  If you love making things happen, bringing people together, and being the go-to person for — well, pretty much everything — this is the role for you!

As a business, SEP is a custom software product design and development company that thrives on collaboration and continuous learning. We deeply care about our people and want everyone (employees, clients, and visitors) who comes into contact with SEP to have the BEST experience.

You must be able to work Monday through Friday, 8am to 5pm at our office in Westfield, Indiana. On occasion, you may need to work outside of these hours for various reasons (for example, assist with an event or meet with a contractor).

WHAT YOU WILL DO – Office Administration:

• • Ensure smooth operations of the office by performing administrative support tasks
  • Planning and scheduling of office events, employee and client events, meetings, etc., including managing invitations, set-up, food ordering, and clean-up
  • Backup to receptionist for front desk support and phone calls
  • Manage ordering of office supplies, equipment, and keeping our pantry stocked
  • Serve as point of contact for vendors, subcontractors, clients, and visitors
  • Executing administrative processes for expense reimbursements, credit card reconciliations, etc.
  • Initiate all company communications for events, birthday and anniversary announcements, and other messaging as needed
  • Make travel arrangements including air, hotel, and rental car
  • Handle general administrative tasks, including scheduling, correspondence, and record-keeping
  • Assist with HR-related tasks such as coordinating new employee onboarding tasks and maintaining records
  • Handle employee needs and act as a liaison between employees and leadership
  • Most importantly, provide exceptional service to our employees and guests

WHAT YOU WILL DO – Facilities Management:

• • Oversee the maintenance and repair of office facilities and equipment
  • Manage relationships with vendors, service providers, and contractors
  • Ensure office facilities are in good working order and assist with cleanup and repair if necessary